Assistant

 

Job Summary
The office assistant plays a crucial role in supporting the smooth functioning of an office environment. This position involves providing administrative and clerical support to ensure efficient day-to-day operations. The office assistant's responsibilities include handling various tasks, such as managing incoming calls, organizing files, scheduling appointments, coordinating meetings, and assisting with general office duties. The ideal candidate for this role should possess excellent organizational and communication skills, attention to detail, and the ability to multitask effectively.

Job Responsibilities:

• Answer and direct incoming calls, taking accurate messages and delivering them promptly to the appropriate person.

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• Greet and assist visitors, ensuring a positive and professional experience.
• Maintain an organized filing system for both physical and electronic documents, ensuring easy retrieval of information.
• Assist in scheduling and coordinating meetings, appointments, and travel arrangements for staff members.
• Prepare and distribute memos, emails, correspondence, and other documents as needed.
• Manage office supplies and equipment, ensuring stock levels are maintained and placing orders when necessary.
• Coordinate and arrange logistics for office events, conferences, and meetings, including room reservations, catering, and audiovisual setup.
• Perform basic bookkeeping tasks, such as tracking expenses, processing invoices, and maintaining financial records.
• Assist with basic HR tasks, such as maintaining employee records, processing timesheets, and organizing new hire onboarding.
• Conduct basic research and compile data as requested by the management team.
• Collaborate with colleagues to ensure effective communication and teamwork within the office.
• Maintain a clean and organized office environment, including tidying up common areas and workspaces.

Requirements:

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proven experience as an office assistant, administrative assistant, or similar role.
• Proficient in using computer software and office equipment, including MS Office Suite (Word, Excel, PowerPoint, Outlook) and office machinery (e.g., printers, scanners).
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in completing tasks.
• Outstanding verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work well with diverse individuals.
• Ability to adapt and learn quickly in a fast-paced environment.
• Flexibility to handle changing priorities and multitask effectively.
• Professional and friendly demeanor, with excellent customer service skills.

Note: The job responsibilities and requirements outlined above are general in nature and may be adjusted or modified based on the specific needs of the organization.

Job Types: Full-time, Fresher

Salary: ₹29,218.71 - ₹37,581.76 per month

Benefits:

• Health insurance
• Paid sick time

Schedule:

• Day shift

Supplemental pay types:

• Overtime pay
• Performance bonus

Language:

• hindi and English (Preferred)

Work Location: In person

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